MY DIGITAL BOOKKEEPER

A CPA-built bookkeeping system for the Canadian business owner doing it themselves.

Track income, track expenses, see your profit and loss throughout the year. Designed by two Canadian Chartered Professional Accountants for the small business owner who isn’t outsourcing yet, but wants the structure of a proper system. One-time purchase, no subscription.

$145

BUY MY DIGITAL BOOKKEEPER

WHO USES THIS

If your bookkeeping is currently a shoebox, a notebook, or a spreadsheet you built one Sunday in 2023, this is for you.

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  • Canadian sole proprietors and small corporations doing their own books.

  • Business owners who can’t justify QuickBooks Online but know they’ve outgrown a notebook.

  • Business owners tired of paying monthly for accounting software they barely use. My Digital Bookkeeper is a one-time $145 purchase, not a recurring subscription.

  • Anyone who wants to see their profit and loss throughout the year, not at year end.

  • Business owners who want to be prepared for their tax bill, with a built-in tax estimate calculator.

INSIDE MY DIGITAL BOOKKEEPER

A complete Canadian bookkeeping system. Built in Google Sheets. Ready the day you buy it.

  • Log every payment, every client, every revenue stream. The system rolls it up so you can see what’s come in this month, this quarter, this year, without rebuilding the math each time.

  • Pre-built expense categories that match how small Canadian businesses actually spend. Log a receipt, tag the category, move on. No more shoebox at year end.

  • This is the part most DIY systems are missing. A live profit and loss view that updates as you enter your income and expenses. Look at it any time. Make decisions with actual numbers.

  • Every transaction tagged for HST so the filing isn’t a panic at the end of the year. If you’re not yet HST registered (under $30,000 in annual revenue), the walkthrough video shows you how to use the system without the HST functions. When you do register, the tagging is already there waiting.

  • Built-in calculations help you set aside the right amount for tax as the year goes, so April doesn’t come with a surprise.

  • Built-in instructions that show you exactly how to use every tab. Designed for someone who has never used a bookkeeping system before.

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FROM PURCHASE TO ON IT

Set up in an afternoon. Used every week.

  • Buy it for $145 CAD. Instant delivery to your inbox.

  • Save it to your own Google Drive. The whole thing lives in Google Sheets. No new software to learn, no subscription to manage.

  • Press play and follow along. Customize the categories to your business. Start logging.

  • Fifteen minutes a week of data entry is enough to keep this current. Most people do it Friday afternoon with a coffee.

HOW IT COMPARES

Where My Digital Bookkeeper fits.

There are three real options for a Canadian small business owner who needs to track their books. Here’s where this one fits.

  • Free. Familiar. Usually missing the parts that matter most, like HST tagging and a live profit and loss view. Built once, never updated, eventually abandoned.

  • $145 CAD, one time. No subscription, ever. CPA-designed for Canadian small businesses. Includes everything your DIY spreadsheet is missing, without the recurring cost or complexity of accounting software. Ideal for sole proprietors and small corporations under about $300,000 in revenue.

  • The right answer for established small businesses. A recurring monthly subscription (currently starting around $50 CAD per month and rising with tier), plus the cost of the bookkeeper on top. More capability, full integration. This is what we set up for every monthly client at Grow CPA. If your business is at that stage, our monthly services are likely the better fit.

BUY MY DIGITAL BOOKKEEPER

FROM THE BUSINESS OWNERS USING IT.

  • “I would highly recommend this template to all new business owners."

    “It’s so sophisticated yet so easy to use. I honestly feel like I have a CPA by my side when I flip over to the ‘money insights’ tab. If you are someone (like me) who is not naturally comfortable with numbers but wants to get confident and clear in your business finances, this is the template for you. It's super-easy to use and makes me feel like a BOSS. Thank you!” 

    Diliana Popova, Spellbook Communication

  • "This template has been an incredible tool to not only be aware of my business’s sales and cash flow but also made tax season such a breeze!"

    “I love that it’s customizable to your needs without being able to be modified by accident to mess up the formulas which is always a big fear of mine with Excel. The videos were such an amazing tool to understand how to optimize the use of the tool and I actually look forward to bookkeeping now! It has saved time and makes me feel more confident and empowered in my business." 

    Steff Sulivan, Steff Sullivan Collective

  • "This is a system I know we can keep up, and isn't confusing or too complicated. It works so great for us."

    “I also love how you can customize the categories a bit if needed. I’m so pumped to have such a better picture of the business at the end of this year. It’s in its early years and I am so grateful for this template tool! Thank you so much for designing it, it’s invaluable."

    - Dr. Sarah Simison

  • "Can I just say I am OBSESSED with My Digital Bookkeeper."

    “Legit I went back and inputted all of last year over the weekend, because it gives me such a better picture of my business than what I was using. It was so worth it!”

    Emma Jack, Press Play Physio

  • "This template has been so helpful in setting up a bookkeeping system and keeping on top of the numbers."

    “It makes me so much more confident with the numbers in my business! Thank you Grow CPA."

    - Vicki Lafleur, Physio Therapist

  • "This is a very useful, user friendly product. I was not used to Google Books, but it was very easy to use."

    “The customer service was excellent and so prompt. The seminars are also very informative. My husband and I are both self-employed and own our own clinic. This template has been pivotal for our business AND personal bookkeeping to see the breakdown of our income and spending and allow us to better plan for the tax year, the future, and feel much more financially confident in our lives.

    - Danielle Blair, Flow Wellness Physiotherapy

FAQ - BEFORE YOU BUY

Quick answers.

  • No. The whole system runs in Google Sheets. If you have a Google account, you have what you need.

  • No. My Digital Bookkeeper is a one-time $145 purchase. You own it forever. That’s the whole point, we built it for business owners who don’t want another monthly software bill.

  • My Digital Bookkeeper is a stand-alone Google Sheets system built for the DIY business owner who isn’t ready for full accounting software. QuickBooks Online is a more powerful platform suited to more complex businesses. If your business has payroll, multiple revenue streams, or higher volume, QuickBooks Online is likely the better tool, and it’s what we set up for every Grow CPA monthly client.

  • Most will. The system is built so that a CPA can review it and prepare your year end from the data inside. If your accountant has a specific preferred format, ask them before you commit.

  • Yes. The walkthrough includes a specific tutorial on how to record foreign currency transactions inside the system, so USD income and expenses are captured correctly without messing up your Canadian dollar totals.

  • Not currently. My Digital Bookkeeper is built for CRA reporting, not Revenue Quebec. Since Quebec has its own tax administration and reporting requirements that differ from the rest of Canada, the template isn’t currently set up to handle those differences. Quebec-based business owners would need a tool built specifically for the Revenue Quebec system.

  • Yes. The pre-built categories are a starting point. You can rename, add, or remove categories to match how your business actually runs.

  • No. Once you own it, you own it. Simply save a blank copy at the top of each new year and start fresh.

  • Yes. The system works for sole proprietors and incorporated small businesses alike. If your corporation has more complex needs like payroll or multiple revenue streams, you may eventually outgrow it and want to move to QuickBooks Online.

  • Due to the digital nature of My Digital Bookkeeper, we do not provide refunds. Please get in touch with us before purchasing if you have any questions. If you are unsatisfied after purchase for any reason, please contact us at support@growcpa.ca and we’ll do our best to help.

GET YOUR BOOKS ON IT

Stop guessing where your money goes.

My Digital Bookkeeper is the system most Canadian small business owners wish they’d had from day one. CPA-designed, ready the day you buy it, $145 CAD, no subscription.

If you find yourself outgrowing this system (more revenue, more complexity, more time being spent on bookkeeping than business), it might be time for monthly services. Inquire to work with us when you’re ready.

BUY MY DIGITAL BOOKKEEPER